Let’s be honest: sometimes, productivity is fleeting. Regardless of our best intentions, it can come and go. We may be in the middle of completing an important project when our attention is diverted to an incoming email from a colleague requesting information. We could be trying to complete our weekly data entry when we’re invited to an impromptu meeting that sets us back. Maybe we’re trying to organize our lists of contacts when we remember that we need to follow up with a client, so we move on to confirming availability and setting a meeting. Let's be honest, we could all use some tricks to boost productivity these days.
The scenarios above are quite common. And if we’re disengaged with certain aspects of our jobs, this can have significant pitfalls. Engaged employees are more productive, resulting in a 21% profit increase. But the average employee is only productive for under 3 hrs a day. How can we boost productivity while staying engaged?
In this post, we share how powerful process automation and our Wrk platform can be a co-pilot for your team to keep them engaged and create lasting productivity. Read on to learn just 5 simple ways automation can help!
How does automation improve productivity?
You may be wondering how automation can improve productivity. For starters, 92% of employees believe that having technology and tools that help them do their job more efficiently positively impacts their overall work satisfaction, which can lead to higher productivity. We believe that automation is a great tool to help your team improve efficiency and act as their co-pilot as they manage their daily tasks. Here are just 5 ways that automation can boost productivity for your team today.
Sending emails
According to a McKinsey study, 28% of an average employee’s week is spent reading and answering emails, which equates to over 11 hours a week. With 40 being the average number of emails a person sends for business purposes, how many messages could be automated?
You may be sending an email reminder to a new lead or current client about an upcoming meeting, or even to a colleague. Messages of this nature are ideal for automation, as most of the content is repeatable with just the name and email address changed.
Our Send Wrk Actions can help you streamline your email communications so that all you have to do is await responses instead of worrying about putting together the perfectly crafted email and requesting or reminding somebody about an appointment.
Gathering information
Many work tasks require research, whether you’re looking for more information about leads to better target them or looking for angel investors in your industry for your business. McKinsey research shows that 19% of the average employee’s workweek is spent searching for and gathering information. The good news is that you can regain that time with automation.
Our Wrkflows can do this repetitive work for you so that instead of spending valuable time gathering the information and conducting research, you can work on an action plan for determining how to use it once you get it. For example, suppose you’re looking for investors in specific industries with at least 5 years of experience. In that case, automation can search for them on internet databases like Crunchbase and Linkedin and create lists for you so that you can have more time to work on creating a solid outreach strategy.
Automated data entry and organization
From marketing to sales and human resources to finance, perhaps no task is more cumbersome than manually inputting and sorting data. Maybe you need to sort your contacts into different categories so that you can send targeted email campaigns. Or maybe you need to move data from one system to a new one.
Whatever you need to do, automation can ensure that you can do it without missing a beat when it comes to your other responsibilities and ultimately boost productivity and your overall output.
With Data Migration Preparation Wrkflows, you can extract data from one system, match and populate it to the new system, and clean data to ensure no duplicates. You can also update the old contact information that may no longer be accurate. With seamless automation, you’ll never have to suffer from a headache from sifting through endless spreadsheets again.
Scheduling meetings and appointments
Scheduling meetings with colleagues or clients can take time and effort for every industry. One industry in which this is especially apparent is healthcare, as providers need to call patients and confirm their appointment availability. Whether it’s a medical appointment or a business meeting, you need to contact the party (or parties) you’d like to meet with, request a meeting, and find a time that works for everybody.
Automated scheduling can do that work for you, automatically selecting a time slot that is convenient for everyone and sending the invite. And if, for whatever reason, you need to schedule an appointment, you can find another time with the click of a button. You can also sync meeting software like Zoom or Google Meets to send a link to the meeting room along with the invite.
Increasing accuracy
We’re only human, and sometimes, mistakes happen. Sometimes, you may need to start over from square one when you make an error. Or other errors like missing a bill payment could be costly for your business.
The good news is automation can save the day and ensure nothing falls through the cracks. For example, Accounts Payable, Receivable & Invoicing Wrkflows help eliminate inconsistencies while freeing up time for your Finance team to focus on growing your business. Ultimately, automation can reduce errors and improve accuracy quickly and efficiently.
Empower your team and boost productivity with automation today!
Sometimes your team will need a helping hand to stay engaged with their work and maximize their productivity. Automation can offer that support so you can empower your team. Also, so they can complete everything on their to-do list and more!
Check out our platform features to learn how you can digitize your processes with automation today. Or download our case studies to check out some amazing success stories!
